Privacy Policy
Last updated: 22 October 2025
1. Introduction
At Rent For Me Ltd, we believe in keeping things simple, honest, and transparent.
Whether you’re a student moving into your first home or a landlord trusting us with your property, protecting your personal information is part of how we look after you.
This Privacy Policy explains how we collect, use, and protect your information when you use our website rentforme.co.uk or any of our services — including student rentals, property management, Airbnb co-hosting, cleaning, storage, and relocation.
We follow the UK General Data Protection Regulation (UK-GDPR) and the Data Protection Act 2018, as well as guidance from the Information Commissioner’s Office (ICO).
2. Who We Are
Rent For Me Ltd
Registered in England & Wales
Company Number: 12313045
Registered Address: 8 Chester Street, Office 2, M1 5GE, Manchester
Email: hello@rentforme.co.uk
Website: rentforme.co.uk
We’re registered with the Information Commissioner’s Office (ICO) under registration number ZB485685.
You can verify our registration on the ICO Public Register.
3. What Information We Collect
We collect information to help us provide our services safely and efficiently. This may include:
a. Information you give us
Your name, email, phone number, and address
Proof of ID (passport, student ID, driving licence)
Tenancy or landlord details (rent, dates, guarantor info)
Payment or billing information
Employment or university details (for verification)
Any messages or forms you send us
b. Information we collect automatically
Website analytics (IP address, browser type, device, pages visited)
Cookies (see our separate Cookies Policy)
Interaction data through our portals (TenantCloud, Leadconnector, etc.)
c. Information from third parties
Partner platforms (Airbnb, TenantCloud, leadconnector)
Service providers (Xero, Microsoft 365, Squarespace)
Marketing tools (Google Analytics, Meta Pixel)
Reference checks or verification agencies
4. How We Use Your Information
We use your personal information to:
Manage tenancies, landlord accounts, bookings, and property services
Handle payments, maintenance, and communication
Verify your identity and eligibility for rentals or partnerships
Meet our legal, tax, and accounting obligations
Improve our website and services through anonymous analytics
Keep you informed about updates, offers, or news (if you choose to receive them)
We will never sell your personal data.
5. Legal Basis for Processing
We use your data only when we have a valid reason to do so:
Contract: to deliver the service you’ve requested
Legal obligation: to meet regulatory or tax requirements
Legitimate interest: to run and improve our business responsibly
Consent: for marketing and optional communications
You can withdraw consent anytime by emailing hello@rentforme.co.uk.
6. Sharing Your Data
We may share your information with trusted partners who help us run our services, such as:
Cleaning, maintenance, and logistics contractors
Technology providers (TenantCloud, Leadconnector, Microsoft 365, Squarespace, Xero)
Payment processors and accounting partners
Government bodies (e.g. HMRC) when required by law
Universities or accommodation partners (for student support)
All third parties are bound by strict confidentiality and data-protection agreements.
7. International Transfers
Because we help students and landlords from around the world, your information may be transferred outside the UK or EEA (e.g. to the USA or India).
When this happens, we ensure your data is protected by legally approved safeguards such as Standard Contractual Clauses and adequacy decisions.
8. How Long We Keep Your Information
We keep your information only as long as we need it to:
Deliver our services
Comply with legal or tax requirements
Resolve any issues or disputes
Usually this is up to six years after your tenancy or contract ends, unless we’re required to keep it longer.
9. Your Rights
You have clear rights over your data:
Access – ask for a copy of your data
Rectification – correct anything inaccurate
Erasure – request deletion (“right to be forgotten”)
Restriction – limit how we use your data
Portability – move your data to another provider
Objection – object to certain uses, like marketing
Withdraw consent – stop us using your data where you’ve previously agreed
To exercise your rights, email hello@rentforme.co.uk.
We’ll respond within one month.
10. How We Protect Your Information
We use technical and organisational measures to keep your data safe:
Encrypted servers and secure connections
Access controls and staff training
Regular backups and system monitoring
Two-factor authentication where possible
While no system can be 100% secure, we continually review and improve our safeguards.
11. Children’s Privacy
Our services are designed for individuals aged 16 and above.
If you believe someone under 16 has shared personal data with us, please contact us so we can remove it promptly.
12. Links to Other Websites
Our website may contain links to other sites (e.g. Airbnb or partner universities).
We can’t control their content or privacy practices, so please read their policies too.
For information on how we use cookies, see our Cookies Policy.
13. Updates to This Policy
We may update this policy from time to time to reflect changes in law or our services.
The latest version will always be available on our website, and major changes will be communicated by email or notice on the site.
14. Contact Us
If you have any questions, concerns, or requests about your data, please contact:
Rent For Me Ltd
Email: hello@rentforme.co.uk
Website: rentforme.co.uk
If you’re not satisfied with how we handle your data, you can raise a concern with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
ICO Registration
Rent For Me Ltd is registered with the Information Commissioner’s Office under registration number ZB485685.
